Terms & Conditions

Effective Date: Jan 3, 2025

These Terms & Conditions (“Agreement”) govern all bookings, services, use of facilities, and interactions with RoyalGate Studios (“STUDIO”) by any individual or entity (“CLIENT,” “ARTIST,” “YOU”).

By booking, entering the premises, or using STUDIO services, YOU agree to all terms herein.

1. BOOKINGS & PAYMENT

1.1 A 50% non-refundable deposit is required to secure any booking.

1.2 The remaining balance is due upon completion of services.

1.3 No files, recordings, deliverables, or media shall be released until full payment is received.

1.4 Additional services requested outside the original booking will be billed at STUDIO’s standard rates.

2. CANCELLATION, RESCHEDULING & NO-SHOW

2.1 A minimum of 24 hours’ notice is required for cancellation or rescheduling.

2.2 Failure to provide proper notice results in forfeiture of deposit and ARTIST shall be required to pay a rescheduling fee prior to booking or attending any future session.

2.3 No-shows or late arrivals do not extend session time and are not eligible for refund.

3. SESSION CONDUCT & GUEST POLICY

3.1 ARTIST may bring no more than three (3) non-performing guests.

3.2 STUDIO reserves the right to remove any person for disruptive, unsafe, or inappropriate behavior.

3.3 ARTIST is responsible for all actions of their guests.

4. PROPERTY DAMAGE & EQUIPMENT USE

4.1 ARTIST is financially responsible for any damage caused by ARTIST or their guests.

4.2 Unauthorized handling or misuse of STUDIO equipment is strictly prohibited and may result in immediate termination of the session without refund, at STUDIO’s sole discretion.

5. INTELLECTUAL PROPERTY & WORK FOR HIRE

5.1 All recording services are performed as Work for Hire.

5.2 STUDIO retains no ownership or royalties unless separately agreed in writing.

5.3 ARTIST warrants all content is original or properly licensed and agrees to indemnify STUDIO against any legal claims.

6. LICENSES, COVERS & SAMPLING

ARTIST is solely responsible for obtaining and paying for all mechanical licenses, sample clearances, publishing permissions, and royalties.

STUDIO bears no responsibility for licensing compliance.

7. LIABILITY & ASSUMPTION OF RISK

7.1 CLIENT’s and all guests enter premises at their own risk.

7.2 STUDIO shall not be liable for any injury, loss, theft, or damage to any person or personal property occurring on the premises, except to the extent caused by STUDIO’s proven gross negligence or willful misconduct.

8. SUBSTANCES & WEAPONS POLICY

STUDIO enforces a zero-tolerance policy for illegal substances and firearms.

Any violation of this policy shall result in immediate termination of services without refund and removal from STUDIO premises and surrounding property. If the individual refuses to comply, STUDIO reserves the right to contact law enforcement.

9. MEDIA & PROMOTIONAL USE

STUDIO may photograph, film, or record behind-the-scenes content for promotional and marketing purposes unless ARTIST provides written or verbal objection at any time prior to or during the session, in which case such recording shall cease.

10. FORCE MAJEURE

STUDIO is not liable for service failure due to events beyond its control including power outages, natural disasters, government restrictions, or emergencies.

11. TERMINATION OF SERVICES

STUDIO may terminate services immediately for breach of this Agreement, unsafe conduct, non-payment, or policy violations.

All outstanding balances remain due.

12. GOVERNING LAW & JURISDICTION

This Agreement shall be governed by the laws of the State of Arizona.

All disputes shall be resolved in Maricopa County, Arizona.

13. SEVERABILITY

If any provision is held invalid, remaining provisions remain fully enforceable.

14. ENTIRE AGREEMENT

This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements.

15. ACCEPTANCE

By booking or entering STUDIO premises, YOU acknowledge full understanding and acceptance of these Terms & Conditions.